Congress of the European Society for Sexual Medicine (ESSM) Hosting Requirements
- General
The European Society for Sexual Medicine (ESSM) is a not-for-profit, multidisciplinary, academic and scientific organisation dedicated to male and female sexual function and dysfunction.
In 1994 in Singapore, during the ISIR (now ISSM) Annual Congress, the ESIR (European Society for Impotence Research) idea was born as the European development of the International Society for Impotence Research.
In 1995 ESSIR was born and the first Congress was held in Porto Carras, Greece. Our journey began into medical knowledge, research and innovation across Europe.
In 1997 the second Congress was held in Madrid. The third Congress was held in Barcelona in 2000, after the tremendous earthquake that hit Turkey in 1999, where the Congress should have been held.
In 2001 the name of the Society changed into ESSIR (European Society for Sexual and Impotence Research) in order to embrace more deeply the broad field of sexual medicine, both male and female.
This brought also to the need of our congress to be held each year, so in 2001 the Congress was held in Rome and the year after, in 2002, in Hamburg. Starting from 2001 the Society continued its development, changing again its name into the actual ESSM (European Society for Sexual Medicine) in 2003, characterizing once again its need to improve and spread the research into sexual medicine, a field which is continuously developing across the world, bringing sexual awareness to light more and more not only in the medical field but also among people.
The year 2005 marked the 10th anniversary of ESSM, a society which is always stronger and more deeply rooted across Europe, with 19 National Societies affiliated to ESSM and about 1.700 members. The Society continues to grow, with even more members and affiliated National Societies.
- Congress Information and History
The Congress is held annually end of November/beginning of December, preferably starting the first weekend of December
Congress history and future congresses:
- 2001 Rome (Italy)
- 2002 Hamburg (Germany)
- 2003 Istanbul (Turkey)
- 2004 London (UK)
- 2005 Copenhagen (Denmark)
- 2006 Vienna (Austria)
- 2007 Lisbon (Portugal)
- 2008 Brussels (Belgium, together with the World Congress)
- 2009 Lyon (France)
First open year: 2010
The congress opens officially on a Sunday noon with pre-meetings of affiliated associations starting Sunday morning and closes on a Wednesday at 1 PM.
The congress usually attracts approx. 2.000 scientists
- Congress Requirements
- Congress Venue
Following space will have to be allocated at the congress center. Do not submit a proposal unless all space is available on a first-option basis:
- 1 Auditorium for max. 1.200 delegates
- 1 Auditorium for max. 800 delegates
- 2 Auditoriums for max. 400 delegates
- 6 smaller meeting rooms for 80 to 100 delegates
- 4 Hospitality Suites of 50 m2
- 1 Congress Office
- 1 Association Office
- 1 Registration Counter
- 800 m2 exhibition space net for exhibition plus additional space for the poster exhibition with approx. 250 posters and the catering (lunch and coffee breaks)
Exhibition requirements
Please note, that the exhibition area shall be located close to the meeting rooms to make it easier for participants to visit the exhibition and to offer attractive exhibition space to the industry.
The poster exhibition shall be placed within/near the exhibition area and the catering if possible within the exhibition to attract more visitors and to increase the communication.
The catering shall be coffee and tea in the morning and afternoon and finger food/sandwich style buffet with water during lunches on different stations (3-4).
Time schedule for the exhibition:
Set-up on Saturday and Sunday, each day 06.00 - 22.00 h
Exhibitions will take place from Monday to Wednesday
(Monday and Tuesday full day, Wednesday half day)
Dismantling on Wednesday, 13.00 - 24.00 h.
- Social Events
There are two major social events during the congress:
- Opening ceremony for approx. 1.000 participants and a get-together for approx. 700 participants afterwards at the congress centre
- Presidential dinner on Tuesday evening for approx. 150 guests
The space for the opening ceremony and get-together shall be blocked at the congress venue. During the bid procedure no pre-bookings etc. need to be made for the presidential dinner, however, you may include suggestions of possible locations.
- Planning Process / Bidding Procedures
Only Societies formally affiliated to ESSM may host the Annual Scientific Congress
The host Society shall be chosen by the ABM three years in advance of the scheduled Congress
Potential applicants are strongly advised to seek the advice and the assistance of the President and EC, and of the Society’s professional congress organiser before making an application
The call for bids will be announced on time on the ESSM website www.essm.org
Applications should be received by 30th June in the year that the application is to be considered (3 years ahead). They shall be send electronically and also by mail with each one copy to the ESSM secretariat and to our core professional congress organiser at following addresses:
ESSM Secretariat
Lavinia Ricci
c/o AIM CONGRESS - AIM Group
Via Ripamonti 129
20141 Milan • Italy
Telephone: +39-025-6601 289
Telefax: +39-027-0048 577
E-Mail: admin@essm.org
Core professional congress organiser
CPO HANSER SERVICE
Hanser & Co GmbH
P.O. Box 12 21
22882 Barsbüttel • Germany
Telephone: +49 40 670 88 20
Fax: +49 40 670 32 83
E-Mail: essm@cpo-hanser.de
The receipt will be acknowledged in writing.
Any requests from ESSM or our core professional congress organiser to the applicant for additional information will be made within 28 days of receipt of the application.
If it is clear from the initial application that the criteria in the technical specification cannot be met, the applicant will be informed by 31st July.
If the initial application is satisfactory, a representative of ESSM and our core professional congress organiser will communicate with the applicant or their representative and review their application in detail; this may involve a site visit to the proposed venue.
If, subsequent to this meeting, an application does not meet our technical specification, the applicant will be informed as soon as possible and no later than 15th October.
If the applicant is dissatisfied with a decision made regarding their application, they will have the right of appeal to the full Executive Committee; an appeal should be submitted as soon as possible and no later than 31st October; the appeal will be considered and decided within fourteen days, and a written response will be provided to the applicant; in this case, the decision of the Executive Committee will be final.
There is the opportunity for national affiliated societies to influence policy on the selection of Congress venues through their EC representative, the Chairman of the NAS Advisory Board; this is currently Dr Antonio Martin-Morales; individual members may influence policy through propositions to the Annual Business Meeting.
The ESSM board makes a pre-selection of the bidding cities according to the feasibility of the requirements.
The selected applicants will receive an invitation to present their bids to the ESSM General Assembly which is held during the annual ESSM congress. All ESSM members are allowed to participate in the vote.
- Bid Book Content
a description of the host organisation
proposed dates
detailed description of the congress venue
overview of the host city and its flight connections, infrastructure, leisure attractions, climate, visa restrictions, security aspects and also information about any possible restrictions for the pharma industry to present their products/to exhibit or to invite delegates
hotel room capacity for approx. 800 rooms in 3 to 5 star category, mainly 4 star hotels.
costs of the congress venue
We kindly ask to present the venue in a detailed written report based on the on the above numbered items 5.1 to 5.6.
Should you have any questions, please contact he ESSM Secretariat.
