Data privacy

The following information describes the ways we process your personal data that you have provided or we have obtained from other sources.

1. WHO IS PROCESSING YOUR DATA?

The European Society for Sexual Medicine (“ESSM”, the controller) is registered at c/o RSM UK, Central Square, 5th floor, 29 Wellington Street, Leeds West Yorkshire LS1 4DL, United Kingdom.

Best way to contact us is via e-mail: admin@essm.org.

2. WHY ARE WE PROCESSING YOUR PERSONAL DATA?

Your personal data are being processed for the purposes of the legitimate interests pursued by the ESSM. These legitimate interests are listed in the ESSM by-laws and Minutes.

3. WHAT TYPE OF INFORMATION IS COLLECTED FROM YOU?

The personal information we collect includes your name, email address, professional details (contact address, work affiliation, professional areas of interest and expertise related to personality disorders, publicly available information about your publications, and publicly available professional web pages).

4. HOW IS YOUR INFORMATION USED?

We may use your information to:

  • send you information related to being a member of the ESSM;
  • carry out our obligations required by law;
  • carry out elections to offices in the ESSM;
  • seek your views or comments on the issues relevant to our organisation and objectives;
  • send you communications related to the issues and actions of the ESSM. These may include information about events, campaigns, appeals, requests for collaboration, or other, related to our objectives;
  • process a nomination that you have made;
  • process a donation that you have made;

5. WHERE DO WE GET THE DATA FROM?

We have gotten some information about you when you were nominated for membership or when you requested to become a member. We have validated the data from public sources only. You will have the opportunity to add, correct, erase and share the data and restrict the visibility of your data on the members’ section of our website.

6. HOW LONG DO WE STORE YOUR INFORMATION?

Your data will be stored as long as you are a member of the ESSM. Some information (your name, duration of membership, reasons for ending the membership, if applicable) will be stored as long as the Federation exists.

7. HOW ARE YOUR DATA SHARED?

We will always share as little as possible and as much as necessary with third parties. Your data can be shared as follows:

  • Your contact details may be visible to other members of the ESSM.
  • Our partner(s) in organizing the ESSM events will get your contact details in order to inform you about upcoming events.
  • Organizers of other congresses or events besides the ones organized by the ESSM may get your name and contact details if members of the ESSM are eligible for reduced fees or special conditions.
  • If we decide to share your information in any other way you will be informed, or your consent will be asked.

8. YOUR RIGHTS

Right to information

According to Article 15 GDPR you have the right to demand a confirmation whether we process your personal data. Should we process your personal data you have the right to be informed about this personal data and further information, which are explained in Article 15 GDPR.

Right to rectification

According to Article 16 GDPR you have the right to demand immediate rectification of incorrect personal data relating to you. Furthermore, taking into consideration the purposes of the processing you have the right to request the completion of incomplete personal data, also by means of a complementary declaration.

Right to erasure

You have the right to demand that we delete all of your stored personal data immediately. We are obligated to delete personal data immediately, provided the conditions of Article 17 GDPR are met. For further information about the details of these conditions we refer to Article 17 GDPR.

Right to restriction of processing

According to Article 18 GDPR you have the right to demand the restriction of processing of your personal data under certain circumstances.

Right to data portability

According to Article 20 GDPR you have the right to receive your provided personal data in a structured, common and machine-readable format from us. Furthermore, you have the right to transmit this data to a controller of your choice without any obstruction by us, insofar the processing is based on a consent according to the Articles 6(1)(a) or 9(2)(a) GDPR, as well as it is based on a contract according to Article 6(1)(b) GDPR and the data is processed by the means of automated procedures.

Right to object

According to Article 21 GDPR you have the right to object to the processing of your personal data that is based on the Articles 6(1)(e) or (f) GDPR. This also applies for a profiling based on these rules.

If we process your personal data for direct marketing purposes, you are entitled to object to the processing of your personal data for these purposes. This also applies for profiling that is linked to such direct marketing activities.

If you intend to exercise your given rights, please contact us – the controller – directly using the above stated contact information or choose one of the provided options to contact us on an alternative way to inform us. If you have any questions in this respect, please also contact us directly.

Right to logde a complaint with a supervisory authority

According to Article 77 GDPR you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider the the processing of personal data relating to you infringes the GDPR.

09. USE AND APPLICATION OF YOUTUBE (PRIVACY-ENHANCED MODE)

We have integrated components of YouTube on this website. The operating company of YouTube is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

YouTube videos on our website are embedded solely by usage of the “privacy-enhanced mode” of YouTube. According to its terms YouTube collects information about the visitors of a website only if they play a video. Further information about this can be accessed at https://support.google.com/youtube/answer/171780?hl=en in the section “Turn on privacy-enhanced mode”.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

The embedding of YouTube videos serves the purpose of providing informative, additional or scientific contents on this website, which are published by their authors to a broad audience through a public platform (YouTube). This purpose is considered a legitimate interest according to Article 6(1)(f) GDPR.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject is logged in on YouTube while playing the video on our website. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube’s data protection provisions, available at https://www.google.de/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

Alphabet Inc. and its subsidiaries (e.g. Google LLC, YouTube LLC) comply the requirements of the EU-U.S. Privacy Shield Framework, as well as the Suisse-US Privacy Shield Framework. Further information about these treaties may be retrieved under https://www.privacyshield.gov/.

10. AUTOMATED DECISION MAKING AND PROFILING

We are processing your data responsibly and neither use automated decision making nor profiling.

This policy relating to cookies (hereinafter, the “Cookie Policy”) describes the different types of cookies that we use on our website (hereinafter, the “Website”) and the manner in which you can configure these cookies.

We maintain a strict privacy policy and we are committed to being transparent about the technologies that are used on our Website.

Insofar as the information collected using cookies constitutes personal data, the provisions of the Privacy Policy shall apply and supplement this Cookie Policy.

11. Use of Matomo Tracking

This website uses the Matomo (Piwik) web analytics service. No cookies are used for this purpose. If you do not agree to the storage and analysis of such data related your visit, you may object to such storage and use at any time with a click of the mouse. In this case, a so-called ‘opt-out cookie’ will be stored in your browser, which means that Matomo will not collect any session data. Please note that the complete deletion of cookies means that the opt-out cookie will also be deleted and that you may need to re-enable it.

The applicable legal basis for this is Art. 6(1)(f) GDPR. Our legitimate interest arises from the fact that we implement modifications for optimisation and marketing purposes, as well as for security, based on the statistical analysis of user behaviour.

12. Newsletter

Purpose of the processing

If you would like to receive the newsletter offered on the website, we need you to provide an email address. You subscribe to the newsletter using the double opt-in method. This means that after subscribing you receive an email through which you must confirm your subscription. This method prevents anyone who doesn’t have the authority to do so from subscribing using your email address. Your subscription to the newsletter is logged (the time and date of subscription and confirmation, as well as your IP address, are stored). The log serves as evidence of the subscription process in accordance with legal requirements.
You can withdraw your consent to the storage of your email address (and, if entry fields are also provided, the options for your first name and surname in order to address you personally) and to the use of it to distribute the newsletter, together with the associated performance measurement, at any time. A link to unsubscribe is provided at the end of every newsletter. So that we can prove that consent has previously been given for an unsubscribed email address, we may store this for up to 3 years before erasing it.
The legal basis for distribution of the newsletter and the associated performance measurement is provided by the subscription by the data subject/recipient in accordance with point (b) of Article 6(1) GDPR and Article 7 GDPR and together with no. 3 of Section 7(2) of the German Act against Unfair Competition (Gesetz gegen den unlauteren Wettbewerb, UWG) and/or by the statutory consent in accordance with Section 7(3) UWG.
And point (f) of Article 6(1) GDPR: Our legitimate interest in performance measurement lies in identifying our users’ reading habits based on the opening of the newsletter, opening times and the links clicked, which enable us to produce and send users helpful content according to their interests.
The legal basis for logging is point (f) of Article 6(1) GDPR. Our legitimate interest lies in using a secure, user-friendly newsletter system that is useful for distributing the newsletter and protects the newsletter subscribers’ personal data. It also enables us to provide proof of consent.

Objection

You have the option to prevent your activities on this website from being analysed and linked. This will protect your privacy but will also prevent the operator from learning from your activities and improving user-friendliness for you and other users.
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1. WHAT IS A COOKIE?

A “cookie” is a small text file containing information saved by a website on a computer or by a mobile application on a user’s smartphone.

Cookies offer the possibility to identify you and to memorize various information in order to facilitate your navigation on a website/a mobile application, to ensure the smooth functioning of these or to make them more effective, for example by memorizing your language preferences.

2. WHAT COOKIES ARE USED ON OUR WEBSITE AND WHY?

We use different types of cookies for different reasons.

Essential cookies

These cookies are essential for browsing our Website or strictly necessary for the provision of a service specifically requested by a user. The removal of this type of cookies can lead to navigation difficulties and is therefore strongly discouraged.

Preference cookies

These cookies collect information about your choices and preferences and make your navigation more pleasant and personalized. These cookies make it possible to memorize the language chosen during your first visit to our Website in order to personalize it accordingly.

Analytics cookies

These cookies are used to gather information about your use of the Website, in order to improve the content of the Website, make it more suitable to your needs and increase its usability. For example, these cookies show us the most visited pages of the Website or help to identify difficulties that may be encountered during navigation.

3. HOW TO CONFIGURE THE COOKIES?

You can easily delete, disable or accept cookies from our Website at any time by configuring your browser settings.

Each browser (Internet Explorer, Safari, Firefox, Google Chrome, etc.) has its own cookie configuration mode. To learn about the procedure to follow concerning your navigator, visit the site: www.allaboutcookies.org/manage-cookies/.

If you use different computers, smartphones and/or tablets, do not forget to configure each device so that each of them corresponds to your preferences regarding cookies.

4. WILL OUR WEBSITE STILL WORK WITHOUT COOKIES?

You will still be able to view our Website, but some interactions may not work normally.

If you disable this cookie, the selected products will disappear with each new login session.